Promotional Support Items

There are a range of items available to make your company more visible at ICS 2017. If something is not listed then please get in contact MS. FREDERIEK STRATING fstrating@kenes.com

Meeting Bags
Every delegate will receive a branded bag on registering, containing all vital Meeting information. This bag is designed to be used during the full four days of the Meeting, and long after the event is over.

  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website, mobile application and with signage during the event.

Notepads and Pens (provided in-kind)
An opportunity to provide the participants with branded notepads and pens. Corporate branding of a given sponsor will appear on each pen and delegate pad which are placed in all 3000+/- delegate bags for use during the Meeting and afterwards. Pens will bear the ICS logo and the Supporter’s company logo and will be distributed in the participants’ Meeting bags (design has to be approved by the organising committee).

  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website, mobile application and with signage during the event.

Delegate Lanyards (provided in-kind)
Every delegate has a name-badge and lanyard that must be worn throughout the five days of the Meeting to gain access to workshops and all sessions in the scientific Programme. The supporter will provide lanyards and an additional Sponsorship fee. The Supporters company logo will appear on the badge cords and will be distributed to all Meeting participants. The lanyard must be approved by ICS prior to production.

  • Support will be acknowledged in the Industry Support and Exhibition section of the programme guide, on the event website, mobile application and with signage during the event.

Product Theatre
Meet with attendees and key decision makers to share your new research outcomes, discuss your clinical protocols, and conduct product demonstrations of your new products and services. Product Theatre sessions are 30 minutes in length and will be held in a designated area(s) in the exhibit hall, which is set up in theater style for 50 attendees. No other sessions of the scientific programme will run in parallel but may run concurrent with other corporate sponsors. Product Theaters provide a high value, live educational opportunity for hosts to reach engaged healthcare professionals. These sessions deliver a platform to gather and discuss issues on patient education, specific products and therapeutic areas.
Located in the Exhibit hall, Product Theatre provides an opportunity to:

  • Highlight and demonstrate new and existing products
  • Provide up-to-date research findings
  • Give product details in-depth
  • Demonstrate products
  • Distribute branded materials

Only 2018 Supporters/Exhibitors are eligible to support a Product Theater

  • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event

Hospitality Suites/Meeting Rooms
An opportunity to hire a room at the Meeting venue that will be used as a Hospitality Suite. The space will be available for the supporter to host and entertain its guests throughout the Meeting. Supporters will have the option to order catering at an additional cost. Hospitality provided will be in compliance with all relevant industry codes and compliance guidelines. Cost depends on room size. Benefits include:

  • Opportunity to brand the hospitality suite
  • Acknowledgement on directional signage outside suite

Speaker’s ready room
Facilities will be available at the Venue for speakers and abstract presenters to check their presentations.

  • The Supporter’s name/or company logo will appear on all signs for this room
  • Opportunity to display Supporter’s logo on screensavers at each workstation
  • Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, mobile application and with signage during the event

Networking Reception (sole sponsorship)
Supporter will have the opportunity to promote itself through a networking reception on the first evening to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes.

  • Supporter's logo on sign at the entrance to the Networking Reception
  • Opportunity to provide items bearing company logo for use at the event
  • Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, mobile application and with signage during the event

Coffee breaks
Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes.

  • Opportunity to have a one day display of company’s logo at the catering point located within the exhibit area
  • Opportunity to provide items bearing company logo for use during the supported break
  • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event

Charging Kiosk
Branded Charging Kiosk for multiple devices, including smart phones and tablets. It's a great way to leave a lasting impression on the Meeting delegates.

  • Opportunity to brand the Charging Kiosk with your company name and logo
  • Support will be recognised in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event.

Festival Chairs
The branded Seating Cubes are stylish and informal. This multipurpose cardboard stool can be customised to match whatever theme you have chosen for the event.

  • Opportunity to use the branded seats in your Product Theatre session
  • Opportunity to customise the seating cubes
  • 50 branded seats will be produced
  • Location of seating cubes onsite to be coordinated with Secretariat
  • Support will be recognised in the Industry Support and Exhibition section of the programme, on the event website, mobile application and with signage during the event.

Exhibition Prize Draw Sponsorship
Overall support of the above described draw gives you entry into the prize draw, and will make your organisation a mandatory stamp for the draw – this means ALL delegates wishing to enter the draw must visit your stand, as well as having your corporate logo to appear on the draw card which is given to every delegate.
Corporate logo to appear in delegate handbook where draw listed

Entry Prize Draw Entry
Delegates are given a prize draw card in their delegate bag, and must visit participating booths and collect a stamp from each to be entered for a free prize draw. Participation as an exhibitor guarantees significant footfall to your stand. All participating exhibitors will be allocated a unique stamp to mark the entry cards of delegates attending their stand. Delegates return their card to the ICS stand and the prize draw will be made at the end of Meeting. The numbers of exhibitors participating in this scheme will be limited, and allocated on a first-come-first-served basis.

ADVERTISING SUPPORT OPPORTUNITIES

Mailblast
Gain additional exposure for your Symposium, company or exhibition booth by sending out a Mail Blast to the preregistered delegates who have agreed to disclose their details at a date and time coordinated with the Meeting Organiser.

  • Exclusive: Mail blast will be exclusive for the supporting company. The designed mail blast (html format with Kenes design requirements) and the preferred "Subject" to be provided by the Supporter and subject to receipt by 6 weeks prior to the Meeting. "From" field will be ICS 2018.
  • Joint: Mail blast will list all supporting companies according to the support level. Each company will have a section of approximately 150 words. Design will be provided by Organiser.

Delegate Bag Inserts

  • Inclusion of one-page promotional material in the participants' Meeting bags.
  • Material should be provided by the Supporter and approved by the Secretariat.
  • Supporters' product information will be available for all Meeting participants

Final programme
Full inside page color/Inside back page advertisement in designated section of the Final Programme. The Final Programme will contain the timetable, information about the scientific Program and other useful information. It will be distributed to all registered participants in the Meeting bags.

  • The advertisment will be printed in the designated industry section of the programme, according to compliance regulations.
  • Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

E Advertisements in the mobile application

  • The supporter will be able to provide a designed PDF to be presented in a separate tab under "Sponsored Advertisements" in the main menu of the mobile application.
  • This can be used as an advertisement to your exhibition booth, Industry supported session, or any other activity planned during the event.

Please note that it is the Exhibitors' and/or Supporters' responsibility to comply with the local authority's regulations, including, without limitation, IFPMA, the International Federation of Pharmaceutical Manufacturers & Associations Code of Practice on the promotion of medicines (www.ifpma.org), as well as FDA restrictions on the promotion of investigational and preapproved drugs and devices and the FDA prohibition on promoting approved drugs and devices for unapproved uses. Any product not FDA-approved for a particular use or not commercially available in the U.S. may be exhibited only if accompanied by easily visible signs indicating the status of the product.

Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the rules and regulations will not expose the Organiser to any suits, demands by the Exhibitor/Supporter or any other third party.

Register now