Thank you for chairing an ICS abstracts session. Your role is key to ensuring high-quality presentation and discussion of the latest research. Please follow these guidelines to help deliver a smooth and engaging session:
Preparation
Ahead of the meeting:
- View your session in the programme and read all abstracts in advance.
- Prepare at least one question per presentation, in case the audience is slow to respond.
- Be aware there may be late changes to speakers—please check the programme page ahead of your session.
On the day
- Before the session starts, ask delegates to take their seats and silence mobile devices.
- Notify the in-hall AV Technician immediately of any technical issues.
Start of your Session
Please announce:
- Session title
- Names and affiliations of all chairs
During your Session
- Introduce speakers by name and affiliation.
- If a speaker does not show up, move to the next presentation and return later if possible, or allow additional time for Q&A.
Q&A
- Questions must be asked using a microphone and must be preceded by name, profession, and country.
Wrapping up
Summarise key discussion points where possible and thank the audience for their participation.
Slot Timings (minutes):
| Format | Podium | Podium Video | ePoster |
|---|
| Presentation | 3 | 5 | 3 |
| Q&A | 4 | 2 | 2 |
Summary of Tasks:
- Announce speakers
- Guide and manage Q&A and discussion
- Keep to time and prevent overruns
- Conclude the session