Frequently asked questions

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Frequently asked questions

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For any questions related to the postponement please click here

Registration

How do I register for the Annual Meeting?
Registration for the Annual Meeting is available online, please click here.

How can I pay the registration fees?
Payment of registration fees can be made by credit card or bank transfer.

Can I receive an invoice under the sponsoring company/ hospital’s name?
Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the registration department at reg_ics20@kenes.com, specifying the services requested and full address of the sponsoring company.

Can I register for the Annual Meeting without paying?
Yes, but your registration will be confirmed only when full payment is received.

Can I register before the early fee deadline and pay later?
To benefit from the early fee registration discount, payment must be received before the deadline.

Can I register onsite?
Yes. Onsite registration is available during the Annual Meeting. Onsite fees will apply.

What do my registration fees include?
For full detailed entitlements, please check the registration page.

Will I receive a confirmation letter after I have finished registering?
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed.


Invitation Letters & Visa Applications

How do I apply for a visa to visit USA?
Visa regulations depend on your nationality and country of origin. We suggest you contact your local American Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.

Where can I get an invitation letter for the Annual Meeting, so that I can apply for a visa?
Invitation letters for visa purposes are available only to registered participants. The option to issue an invitation letter is available within the registration process. At the end of the registration process you will be able to generate an invitation letter, and you will also receive a confirmation email with a link to the invitation letter.

Is it possible to send an official invitation letter directly to my local American Consulate?
Unfortunately, we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.


Hotel Accommodation

How can I find out information about hotels and their rates?
Kenes International is offering ICS 2020 participants specially reduced rates for various hotels in Las Vegas. Information, pictures, location and rates are available on the hotel accommodation page.

How can I book my room, and should I pay in advance?
To book a room, please book online. Please note that full payment is required upon booking.

Will I receive a hotel confirmation?
Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed, and the requested deposit is received.

Can I book a hotel room without registering for the ICS 2020 Annual Meeting?
Yes. You can book your room without registering by clicking on the “Booking” button of your chosen hotel available on the website via the hotel accommodation page. If you need further assistance, please email the Hotel Accommodation Department.

How can I book rooms for a group?
For group bookings (10 rooms or more) or if you have any special requirements, please contact us. Shirley Raphaely is your Hotel Specialist. Shirley can assist you with all your hotel needs and booking questions. Contact her via email at sraphaely@kenes.com.


Meeting Venue & Directions

Where is the Annual Meeting taking place?
The Annual Meeting will take place in Rio Convention Center at the Rio All-Suites Hotel 3700 W. Flamingo Rd | Las Vegas, NV 89103 Las Vegas, United States. For more information on the venue, please visit the About Page.

How do I get from the Airport to the Annual Meeting Venue?
From McCarran International airport, visitors to Las Vegas can take a taxi or airport shuttle to the Strip or their hotel. Public transportation to the Strip takes about an hour and requires a transfer, however, a taxi or rental car can get you there in half the time. For transportation information please click here.


Abstracts

If I submit an abstract do I have to attend the Annual Meeting?
All accepted abstracts (with the exception of non-discussed abstracts) are scheduled in the scientific programme under different abstract presentation types. It is expected that at least one author of the abstract attends the Meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the scientific programme.

I have submitted an abstract, when will I know if it has been accepted?
Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort will be made to conclude this process by the end of May.

How can I make changes to an abstract I have already submitted?
You can amend your abstract at any point whilst the abstract centre is still open. Just log back in and make your amends. If minor amends need to be made after the deadline (1 April 2020) and before the abstract has been accepted, then please contact the ICS office. If the abstract has been accepted no further amends can be made as the Scientific Committee scored based on the content. If the amend means that the results are altered then you will need to withdraw your abstract.

If my abstract is accepted, where will it be published?
It will depend on what type of abstract presentation you have been awarded. Please refer to the different types of presentations here.

I am having trouble logging into the abstract submission system – my username/password is not working.
Please contact the ICS office.

10/06/2020 11:11:26
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