Booking Procedures

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Booking Procedures

Industry Support and Exhibition Opportunities

Please contact Maris Oreskovic at moreskovic@kenes.com our Industry Liaison & Sales Associate for Price Lists, Booking Forms and more information
Tel: +31 20 763 0516 ext 311

To contact the ICS office directly: info@ics.org

CONTRACTS & CONFIRMATION

Sponsors
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organizer will reserve the items listed in it. Completion of
the Booking Form by the Sponsor shall be considered as a commitment to purchase the items.

Exhibitors
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.

Support Terms & Conditions
The Terms and Conditions of the Sponsor will be included in the contract as well.

PAYMENT TERMS & METHODS
• 60% upon receipt of the Sponsorship agreement and first invoice
• 40% by March 7th, 2022.

All payments must be received before the start date of the Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organiser will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. Please note that a surcharge of 400 EUR will apply for last minute changes or for submitting your congress materials after the deadline (deadlines to be confirmed).

Option 1: Payment by check (EUR).

Please make checks payable to: Kenes International Organizers of Conferences Ltd – ICS
Option 2: Payment by Bank Transfer (EUR).
Please make drafts payable to: Kenes International Organizers of Conferences Ltd – ICS

All bank charges are the responsibility of the payer.

CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Industry Liaison and Sales Department: Mrs. Maris Oreskovic – moreskovic@kenes.com In case of cancellation or reduction of the Sponsorship Amount by Sponsor, the Organizer shall have the right to retain, and if not already paid, Sponsor must pay to Organizer, as agreed liquidated damages, the following amounts in according to the following time schedule, and Sponsor forfeits and waives any right or claim for a refund, in connection therewith:

• 10% of the agreed package amount if the cancellation/ modification is made before January 10th, 2022, inclusive.
• 50% of the agreed package amount if the cancellation/ modification is made between January 11th, 2022 – May 9th, 2022, inclusive.
• 100% of the agreed package amount if the cancellation/ modification is made from May 10th, 2022, onwards.

VAT INFORMATION

All prices are exclusive of VAT and are subject to VAT, which will be added to the invoice.

01/10/2022 05:25:36
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