The following SOP must be adhered to before any ICS content is prepared.
The creation of a working group or committee should follow the P.Rosier et al 2011 paper entitled Developing Evidence-based standards for Diagnosis and Management of Lower Urinary Tract or Pelvic Floor Dysfunction. Selection of WG members should follow a transparent process, which is recorded and publicly available.
The group should decide if there are any other relevant societies that could be considered for working collaboratively to create the content. If there are other societies that should be considered their inclusion or exclusion should be outlined in the proposal document and approved by the Board of Trustees. The Board of Trustees may suggest societies for collaboration.
Applications are made by a formal call to the ICS membership (and simultaneously with any other external societies involved) allowing members sufficient time to receive the notifications, consider and respond. Applications are submitted by an email of expression of interest explaining why they wish to be on the working group and what expertise they bring. CV and recent publications are to be sent with the application.
The composition of the working group is identified by the working group chair/committee chair/Standardisation Steering Committee. Working groups need to be multidisciplinary, multinational and represent all appropriate stakeholders (including, e.g., non-clinicians and others as appropriate). However if the proposed subject of the publication is clearly meant for one discipline then single discipline working groups are acceptable. Applications are then scored individually and the overall collated scores are reviewed (via a teleconference call) and the working group chair and members are selected.
The Chair and all working group members must be - or agree to become - an ICS member. The ICS views working group members as extensions of committees. They must therefore abide by the ICS Bylaws concerning this area. If the WG member was a member in the past they are expected to renew their membership.
Non ICS members may, at times, be asked to be part of a working group as experts or representatives of specific stakeholders. However, the lead author must justify reason for the individual’s non-membership and take responsibility for non-ICS member contributions. In the case of joint content with other Societies the Chair or WG members will be provided access to the ICS forums but are not required to pay for ICS membership.
Each group will choose a lead author for the final journal submission process. This should be agreed at the outset. The lead author may take either the first or last authorship on the published paper our output. All members of the group are expected to contribute substantively and will be jointly responsible for the entire content, with the exception of taking responsibility for non-ICS member author content as noted above. Level of productivity is reviewed by the lead author and/or committee/working group and ICS Bylaw procedures are to be followed should the productivity of an individual need to be reviewed with the aim of removing them from the working group. The author list order is then decided prior to submission for publication. This is normally proposed by the lead author and is normally decided by level of contribution of the authors or listed in alphabetical order. Any amends to this order must be communicated to all authors prior to publication.
It is recommended that applicants are involved in no more than 3 working groups or committees.
Where a video is relevant, lead of the group does not need to be the person who records the video.
The WG should generally not include more than 15 people.
Once a WG is set up the NAU Editor is advised that a publication is under construction.
After publication, the WG will be dissolved.
A typical lifespan for an ad hoc WG will maximally be 36 months depending on the content. If the WG fails to be productive the authorising committee can move to dissolve the WG.