\n•\tA detailed examination of a niche topic from a fresh angle
\n•\tA panel discussion of a timely, news-based issue
\n•\tA thorough, example-driven “how-to” tutorial
\n•\tAn adaptation of a presentation from a conference speaking engagement
\n•\tAn interview with a thought leader
This document has been designed to assist those Working/Committee groups/individuals who wish to develop a Webinar and to ensure adherence with the approved process.\n
The final product will contain:
\n•\tA clear outline of learning objectives
\n•\tA clearly defined specific topic
\n•\tA skilled presenter/host
\n•\tA PowerPoint presentation
\n•\tContent which is recorded and is then made available to full membership online
Creation of Working/Committees
\nPlease follow the SOP for creation of a working group here.
Disclosure and sponsorship guidelines
\nPlease follow the ICS SOP for Disclosure and sponsorship when creating content here
Webinar creation procedure\n
|Proposal Stage\n||Creation of committee/working group/individual to prepare proposal.\n||This can be a committee who have decided to prepare a webinar, an Institute Director or sub group of a School or a group of ICS members or an individual. ICS Membership is expected except by exception.\n|
|Proposal Stage\n||Proposal format is according to the ICS Content Proposal Form Budget and proposal is sent to ICS office. Proposal should explain the content in no more than 2 pages outlining the aims and objectives, learning outcomes, target audience and requirement for content. The target audience should be identified, the strategy for invitation, and the educational needs identified. A clearly defined specific topic and a skilled presenter/host should be identified. Plans for technical quality should be presented to ICS IT. 3-4 independent reviewers should be requested at this stage for approval, selected by the first author. It is acceptable to ask for recommendations for reviewers. These reviewers are notified that they have been selected by the office.\n||ICS Office will ensure no overlap with other working groups and will advise the appropriate committee. ICS office to inform Board of Trustees, Education, Standardisation committee and relevant Committee and Institute of proposal in progress, comments by objection only. Budget to be approved by Board of Trustees.\n|
|Preparatory Stage\n||Content, script and PowerPoint/videos are prepared\n||Office will assist with creating online fora for easy discussion and monitoring/chasing if required.\n|
|Review Stage\n||Where relevant script and slide set is sent to three/four independent ICS experts as well as the appropriate Institute Directors or Appointees. The independent reviewers are to provide constructive feedback to the authors. This feedback will need to be seriously considered and incorporated into the content where appropriate.\n||The experts should respond within 3 weeks with appropriate feedback.\n|
|Publication Stage\n||In conjunction with the ICS office the time and date for the live webinar is announced to the proposed audience and invitations are sent requesting members to join.\n||\n|
|Implementation Stage\n||Once the live webinar has occurred the content is then reviewed for technical quality by ICS IT, edited and the content disseminated via the ICS website, social media and other outlets. Content will be reviewed and housed in relevant Institutes.\n||\n|
How to create a successful webinar\n
Points to consider when creating webinar content.
\n•\tSettle on a specific idea
\n•\tChoose the right presenter/host
\n•\tPick the best format for your chosen topic. Is your webinar going to be hosted by a single presenter? Will it be an interview Q&A-style webinar with two speakers? A panel discussion with numerous guests and a moderator? Will you need attendees to submit questions in advance? Who is the audience?
\n•\tPromotion of the webinar is key to its success. It is important to allow the office adequate time in order to inform members.
\n•\tCreate an excellent slideshow presentation where images are presented to the audience, markup tools and a remote mouse pointer are used to engage the audience while the presenter discusses slide content.
\n•\tWrite a strong script.
\n•\tRun test webinars in conjunction with the ICS office.
\n•\tConsider using whiteboards with annotation (allowing the presenter and/or attendees to highlight or mark items on the slide presentation. Or, simply make notes on a blank whiteboard.)
\n•\tAllow time for text chat or live chat with participants.
\n•\tUse polls and surveys (allows the presenter to conduct questions with multiple choice answers directed to the audience)